ApplicantPool Privacy Policy
Effective Date: May 24, 2018
Last Updated On: July 9, 2024
Policy Overview:
ApplicantPool powered by ApplicantPro ("ApplicantPool", "ApplicantPro", "we", "us" or "our") is committed to the privacy and security of your personal information and is committed to complying with this privacy policy ("Privacy Policy" or "Policy"). The goal of this Policy is to provide you with a clear understanding of information we collect about you, how we collect it, how we use it, with whom we share it and what choices you have regarding our use of your information.
This Privacy Policy applies to all ApplicantPro websites and collective services that link to this Policy (collectively, our "Sites").
If you do not agree with our policies and practices, your choice is not to use our Sites. By accessing or using the Sites, you agree to this Privacy Policy.
Privacy Policy Updates:
We may change this Privacy Policy at any time and from time to time. The most recent version of the Privacy Policy is reflected by the effective date located at the top of this Privacy Policy. All updates to this Privacy Policy are effective immediately upon notice thereof, which we may give by any means, including, but not limited to, by posting a revised version of this Privacy Policy or other notice on our Sites.
We reserve the right to make any changes to this Privacy Policy at any time. The version of this Privacy Policy posted on our Sites on each respective date you visit our Sites will be the Privacy Policy applicable to your access and use of our Sites on that date. Our electronically or otherwise properly stored copy of this Privacy Policy will be deemed to be the true, complete, valid, and authentic copy of the version of this Privacy Policy in force on each respective date you visit our Sites. This Privacy Policy is our notice to you and does not constitute a contract between you and us.
Information We Collect About You and How We Collect it:
Information we collect on our Sites: We may collect certain information from or about you in connection with your use of, or your submissions to, our Sites, as described in this Privacy Policy ("Collected Information"). Collected Information includes, without limitation, any information that may be used to identify an individual, including, but not limited to, first and last name, a physical address, phone number, email address, usernames, passwords and passively collected information, such as cookie data and an IP address, as described below. This information is typically collected when you request a price quote, trial, demonstration or request to sign up for services provided by us. This information will be used only by us to provide you with the requested services and support needed.
Information Collected Automatically:
By placing a small file known as a "cookie" on your computer (or other device), ApplicantPro and its third-party service providers' servers passively gather information about all visitors' use of our Sites as permitted by applicable law, including statistics collection and analysis, website optimization, analytics (as described below), market research and maintenance of user login information.
The information that we and our third-party service providers track with cookies includes, but is not limited to, the type of browser (such as Google Chrome or Internet Explorer) and Internet-connected devices being used to access our Sites, your Internet protocol ("IP") address, your home domain or Internet service provider, your referrer URL (which is the URL for the website that you were viewing prior to visiting our Sites), how you were directed to our Sites, which specific pages you access on our Sites, how long you view each page, the time and date you access our Sites and the total number of visitors to our Sites and any portions thereof.
We, and our third-party service providers, may use the information collected from cookies or similar files on your computer for security purposes (such as authentication), to facilitate site navigation and to personalize your experience while visiting our Sites. This data helps us, and our third-party service providers, improve our respective products and services.
Most popular Internet browser applications will allow you to configure the browser so as not to accept cookies. However, setting your browser to reject cookies may, in certain instances, prevent you from taking full advantage of our Sites (or some portion thereof) and its capabilities, or cause some features of our Sites to function improperly or more slowly.
How ApplicantPro Uses Your Data from Our Sites:
By using our Sites, you are automatically opted-in to share applicant content and information with its affiliates, partners and associated third parties. ApplicantPro shares information for reasons including, but not limited to, improvement of our services, products and features, better protect our users, better understand their needs and to optimize the services and experience of our users. The services provided to you and the functionality of the Sites could not be provided without such sharing. If you do not wish your information to be shared in this way, you should not use the Sites.
How We Use Your Information:
We use information that we collect about you or that you provide to us, including any personal information:
To present our Sites and its contents to you.
To provide you with information, products or services that you request from us.
To fulfill any other purpose for which you provide it.
To carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including billing and collection.
To notify you about changes to our Sites or any products or services we offer or provide through it.
To personalize your Sites experience and to deliver content and product and service offerings relevant to your interests, including targeted offers and ads through our Sites, third-party sites, and via email or text message (with your consent, where required by law).
In any other way we may describe when you provide the information.
For any other purpose with your consent.
We may also use your information to contact you about goods and services that may be of interest to you. You will have an opportunity to opt out of the goods and services offered when you receive the information. If you do not want us to use your information in this way, please email privacy@hiringoptimization.com.
We may use the information we have collected from you to enable us to display advertisements to our advertisers' target audiences. Even though we do not disclose your personal information for these purposes without your consent, if you click on or otherwise interact with an advertisement, the advertiser may assume that you meet its target criteria.
Data Security:
ApplicantPro has implemented commercially reasonable measures designed to secure and protect information transmitted via or stored on our Sites and our related systems from unauthorized access, use, alteration and disclosure.
The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Sites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone. We urge you to be careful about giving out information in public areas of the Sites like message boards. The information you share in public areas may be viewed by any user of the Sites.
Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to our Sites. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Sites.
User Profile and Applicant Information Use
If you choose to create a profile with ApplicantPro and choose to submit application(s) containing Personal Information using the Site, you are applying for a position with a specific company that is a client of ApplicantPro and are giving consent to process the Personal Information included in your application and profile. By providing the information within your user profile and employment application to ApplicantPro, you understand and agree that your information will be shared to the company you are applying to. Although your ApplicantPro user account (that includes your name, address, phone number and email address) is used to link your various applications across multiple companies who use ApplicantPro, the company users are only able to see the specific application that you submitted to them. They cannot see information that you submitted on applications to other employers or see that you have applied to other jobs outside of their company.
ApplicantPro may also share this information with its partners, affiliates and third parties for the purposes of providing additional jobs services related to the purpose for which you provided the information.
It is up to each individual company to decide how they will use the information that you submit as part of the application process. Please be aware that once you submit an application using the Site, ApplicantPro does not maintain complete control over who has access to, and what they do with the information submitted on your application(s). The personal information you submit to any of these third-party sites, including the registration for job alerts, is governed by their privacy and security policies.
If you are concerned about the questions being asked by one of our clients, please email us at privacy@hiringoptimization.com
Additional Features
You have the option to log in to our site using single sign-on services with Google (Google SSO). This service allows Google to authenticate your identity, making sign in much easier. When you sign in using Google SSO, Google provides ApplicantPro with your associated email address, which is then used to match against the ApplicantPro database for authentication purposes.
Linked Websites:
For your convenience, some hyperlinks may be posted on our Sites that link to other websites not under our control. We are not responsible for, and this Privacy Policy does not apply to, the privacy practices of those sites or of any companies that we do not own or control. We do not endorse any of these websites or pages, the services or products described or offered on such sites or pages, or any of the content contained on those sites or pages. We encourage you to read the privacy policy of each website that you visit. In addition, should you happen to initiate a transaction on a website to which our Sites link, the information that you submit to complete that transaction becomes subject to the privacy practices of the operator of that linked website.
Agreement for Communication:
By filling out a form on our Sites, you are requesting and providing consent to be contacted by us regarding our products and services. This communication may come in the form of phone calls, emails, postal service mail, or even text messages.
If at any time you would like to stop receiving communication from us, you may email us at privacy@hiringoptimization.com.
Data Retention:
We will retain the information associated with your user profile as long as your user account is active. Specific applications submitted to various companies using ApplicantPro will be retained by the employers based on their own data retention policies. We do not maintain complete control over the length of time a company keeps applications on file, and this may vary from company to company. Our clients may choose to keep applications on file as they deem reasonably necessary.
Children's Privacy:
Our Sites are intended for a general audience and is not intended for use or view by children under 13 years of age without parental consent, and we do not knowingly collect information about children or sell products to children. Consistent with the Children's Online Privacy Protection Act, we will not knowingly collect any information from children under the age of 13. Please email privacy@hiringoptimization.com if you have information about personal information being collected for children under the age of 13.
Job Applicants:
Any personal information you provide us with when applying for a career position with us will be used to consider and act upon your application. We may retain your personal information for a period of time, but only for as long as necessary for such purposes. We may disclose your personal information to our agents for the purpose of evaluating your qualifications for the particular position you applied for, or other available positions. We may also disclose your personal information to third parties hired by us to collect, maintain, and analyze candidates for career positions.
Use of Artificial Intelligence (AI):
It is imperative that any use of AI that is performed by ApplicantPro employees is done appropriately, responsibly, and ethically. If you would like to understand ApplicantPro's procedures and restrictions for the implementation and use of Generative AI products and services, please see our Artificial Intelligence Use Policy.
Your State Privacy Rights:
State consumer privacy laws may provide their residents with additional rights regarding our use of their personal information. See below California's privacy policy information.
Colorado, Connecticut, Virginia, and Utah each provide their state residents with rights to:
Confirm whether we process their personal information.
Access and delete certain personal information.
Opt-out of personal data processing for targeted advertising and sales.
Colorado, Connecticut, and Virginia also provide their state residents with rights to:
Correct inaccuracies in their personal information, taking into account the information's nature processing purpose.
Opt-out of profiling in furtherance of decisions that produce legal or similarly significant effects.
To exercise any of these rights or appeal a decision ApplicantPro has made please email privacy@hiringoptimization.com.
Contact Information:
If you have any questions or concerns about any of the information contained in this Privacy Policy, please reach out to our support team at privacy@hiringoptimization.com.
ApplicantPool Privacy Policy GDPR
Residents of the European Union (EU) have additional rights set forth by the EU General Data Protection Regulation (GDPR). Although GDPR is intended to protect the personal data of those in the EU, these data management options are available to any users. Should you wish to receive an electronic copy of your data or request the removal and erasure of your personal data pertaining to any applications you have submitted through our sites or your user profile, you may do so by emailing privacy@hiringoptimization.com.
The removal of your user profile will permanently delete any information we have stored for you including any applications you have submitted to employers through ApplicantPro. The employers will be notified of your request to delete your applications and all personal data they may have stored outside of our platform in the processing of your information.
ApplicantPool Privacy Policy for California Residents
Effective Date: September 30, 2023
Last Updated on: July 9, 2024
This ApplicantPool Privacy Policy is for California Residents ("Policy") and supplements the information contained in ApplicantPool's Privacy Policy and is adopted to comply with privacy rights law of California. California residents can find more information about consumer privacy at https://oag.ca.gov/privacy/consumer-privacy-resources. The Policy applies solely to all visitors, users, and others who reside in the State of California ("consumers" or "you").
Privacy Notice and Information We Collect:
When you visit any of our Sites (as defined in ApplicantPool's Privacy Policy), ApplicantPool powered by ApplicantPro ("ApplicantPool", "ApplicantPro", "we", "us" or "our") may collect information that identifies, relates to, describes, references, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer (you), household, or device ("Personal Information"). Personal information does not include:
Publicly available information from government records.
Deidentified or aggregated consumer information.
Information excluded from California consumer privacy laws, like:
health or medical information covered by the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Confidentiality of Medical Information Act (CMIA), clinical trial data, or other qualifying research data;
personal information covered by certain sector-specific privacy laws, including the Fair Credit Reporting Act (FCRA), the Gramm-Leach-Bliley Act (GLBA) or California Financial Information Privacy Act (FIPA), and the Driver's Privacy Protection Act of 1994.
Your Personal Information may be collected to support ApplicantPro business operations and for website optimization, however ApplicantPro does not sell your Personal Information. Selling does not include Applicant performing services on behalf of a client or other person or entity.
We may use and disclose certain aggregated, anonymized information, such as website usage data, to our trusted business partners. Such information may also be shared with other users or the public for advertising, informational, or comparison purposes.
We may also disclose information collected if it becomes subject to a subpoena or court order, or if it is otherwise legally required to disclose information. We may also use and disclose collected information as required or permitted by applicable law, including to establish or exercise our legal rights, to enforce the Terms of Use, to assert and defend against legal claims, or if we believe such disclosure is necessary to investigate, prevent, or take other action regarding actual or suspected illegal or fraudulent activities or potential threats to the physical safety or well-being of any person.
As ApplicantPro grows and develops its business, it is possible that its corporate structure or organization might change or that it might merge or otherwise combine with, or that it or portions of its business might be acquired by, another company. Under such circumstances, website information generally is, and should be expected to be, one of the transferred business assets. Further, if any bankruptcy, liquidation, or reorganization proceeding is brought by or against ApplicantPro, certain information may be considered a company asset that may be transferred to third parties.
Collection Notice:
ApplicantPro collects your Personal Information to support its business operations, including for the purposes listed below.
The following tables list uses of certain information that may be obtained from your visitation of ApplicantPro Sites.
We collected the following categories of Personal Information from consumers within the last twelve (12) months: