Top Free Google Sheets Task List Templates (To-Do List)

Keeping organized is crucial, but staying on top of everything on your to-do list is not always easy. That’s where using Google Sheets task list templates can help. Google Sheets offers free, customizable to-do lists and task management templates that make tracking your tasks a breeze.

With Google Sheets task list templates, you can create prioritized to-do lists, assign due dates, mark tasks as complete, and more, all within the simple and intuitive Google Sheets interface.

In this article, we’ll showcase some of the best free Google Sheets task list templates available online and explain how to use Google Sheets for task management.

Whether you need a basic checklist, a Kanban-style task board, or something more robust, there’s likely a Google Sheets task list template that fits your needs.

The templates we will highlight in today’s guide will make it simple to set up and configure your own task list in Google Sheets in just minutes. We’ll also provide tips for customizing any Google Sheets task list template to suit your unique workflow.

But before we go any further, let’s see some of the upsides of using Google Sheets task list templates.

Benefits of Using Google Sheets Task List Templates

If you’re still not convinced about using a Google Sheets task list template to manage your to-do list, consider these benefits:

Accessibility

Google Sheets is available across devices from any browser, so your task list goes wherever you go. You can easily access and edit your Google Sheets task list from your phone, tablet, laptop, or desktop.

Free

All Google services, including Google Sheets and Google Docs, are free. So, you get a fully functional task management system at no cost.

Shareable

Collaboration is easy with Google Sheets. You can share your Google Sheets task list templates with others and edit them together in real-time, with changes syncing automatically.

Customizable

While pre-made templates help you get started quickly, you can fully customize everything in Google Sheets to match your preferences, especially since you can change colours, add statuses, create dependencies between tasks, and more.

Integrations

Google Sheets connects seamlessly with other Google services like Calendar, Gmail, Drive, and more. And tons of other third-party integrations via apps and add-ons extend functionality.

The intuitive, flexible nature of Google Sheets and its availability across devices make it an ideal platform for task management. Whether tackling personal to-dos or collaborating on a team project, Google Sheets task list templates enable you to get organized and work more efficiently.

Exploring Top Google Sheets Task List Templates

Now that we’ve covered the basics of creating task lists in Google Sheets and the many benefits this approach offers, we’re ready to dive into some excellent template options you can start using right away.

Below, we highlight several top-rated free Google Sheets task list templates for project management from various sources. Whether you need a simple checklist, gannt chart, Kanban board, calendar schedule, or a combo of task tracking features, there’s a great template waiting for you.

These Google Sheets task list templates make organising anything from a personal to-do list and household chores to large team projects and workloads easy. They provide the structures and formulas upfront so you can list and track tasks quickly.

The templates we’ve selected stand out for their great designs, customizability, ease of use, and usefulness based on our extensive reviews.

Google Sheets To-Do List Template

The Google Sheets To-Do List Template stands out as a quintessential choice for those seeking a straightforward and efficient way to manage tasks. Provided directly in the Google Sheets template gallery, this Google Sheets task list template exudes simplicity and functionality, making it perfect for basic task-tracking needs.

Key Features of the Google Sheets To-Do List Template:

• Checkboxes for Task Completion: These allow you to visually mark off tasks as they are completed, offering a clear view of your accomplishments.

• Due Date Columns: This feature helps in scheduling tasks, ensuring that you’re aware of upcoming deadlines.

• Status Columns: Categorize tasks as ‘To Do’, ‘In Progress’, or ‘Done’. This classification aids in tracking the progress of each task and managing workflow more effectively.

• Filtering Tools: The template comes equipped with filtering capabilities, enabling you to view tasks based on their status or due date with just a click. This feature is handy for focusing on tasks that require immediate attention or are nearing their deadlines.

• Built-in Formulas for Completion Tracking: The template automatically calculates the percentage of tasks completed. This gives you a comprehensive overview of your progress on various tasks, helping you gauge productivity and efficiency.

Usability:

• The template’s simplicity makes it a great starting point for those new to digital task management.

• It’s particularly effective for personal use, small projects, or everyday tasks where complexity isn’t needed.

• Customization is straightforward.

The Google Sheets To-Do List Template is an excellent choice for those looking for a basic yet highly functional task list template. Its blend of essential features with user-friendly design makes it suitable for various task-tracking purposes, from personal to professional settings. If simplicity and effectiveness are what you’re after in a task list template, this official Google Sheets template is definitely worth considering.

Software Accountant’s HR Task List Template

The Software Accountant’s HR Task List Template in Google Sheets is an ideal solution for those in human resources seeking an organized and efficient way to track various HR-related tasks.

This template is designed to cater specifically to the needs of HR professionals, providing a straightforward yet comprehensive tool for task management.

Key Features of the Software Accountant’s HR Task List Template:

• Task ID: Each task is given a unique identifier, making it easy to reference and track specific tasks.

• Task Description: This column provides detailed descriptions of each task, ensuring that all necessary information is captured and easily accessible.

• Assigned To: You can assign tasks to specific team members, allowing for clear delegation and accountability.

• Due Date: Set deadlines for each task to ensure timely completion and keep track of time-sensitive responsibilities.

• Status Columns: Track the progress of tasks with status options like ‘Pending’, ‘In Progress’, and ‘Completed’. This feature helps in monitoring workflow and task completion.

• Dashboard Overview: A unique aspect of this template is its Dashboard tab, which provides a visual overview of tasks categorized by assignee and status. This overview is particularly useful for managers to quickly assess workload distribution and task progress.

Usability:

• The template’s simplicity makes it highly effective for small HR teams or individuals new to using Google Sheets for task organization.

• Its clear and grid-style layout ensures that all tasks remain neatly organized, making it easy to navigate and update.

• The ability to filter tasks based on assignee or status, along with due date reminders, enhances its practicality, making it a versatile tool for managing a range of HR tasks.

The Software Accountant’s HR Task List Template is perfect for HR professionals looking for a simple yet efficient way to manage and track HR tasks. Its focused features and user-friendly design make it ideal for small HR teams or those just beginning to utilize digital tools for task management in the HR sector.

Visit the link below to access this template now.

Software Accountant’s – Ultimate Task List Template

The Software Accountant’s Ultimate Task List Template is a comprehensive solution for anyone seeking an all-encompassing task management system. This robust template is designed to cater to a wide range of task-tracking needs, making it an ideal choice for those who require a detailed and versatile task-management tool.

Key Features of the Software Accountant’s Ultimate Task List Template:

• Task Number: Each task is assigned a unique ID, facilitating easy reference and organization.

• Detailed Task Description: Allows for a comprehensive understanding of each task, ensuring clarity and completeness of information.

• Assignment Column: Enables the allocation of tasks to specific individuals, aiding in clear delegation and accountability.

• Priority Level: Classify tasks as high, medium, or low priority, which helps in prioritizing workload and focusing on urgent tasks first.

• Due Date Column: Essential for setting and tracking deadlines, ensuring tasks are completed in a timely manner.

• Status Tracking: Keep track of progress with status options like ‘Pending’, ‘In Progress’, and ‘Completed’.

• Sorting, Filtering, and Search Functionality: These features make it easy to navigate through tasks, find specific items, and organize tasks based on various criteria.

• Conditional Formatting: Provides visual cues for task status, priority, or deadlines, enhancing the ease of monitoring tasks at a glance.

• Comprehensive Instructions Sheet: A guide to help you quickly set up and customize the template to your specific needs, including how to create recurring tasks, send reminders, and more.

• Optional Automation: Elevates task management by automating various functions like reminders and recurring task setup, saving time and effort.

Usability:

• The Ultimate Task List Template is perfect for those who need a detailed and customizable task management system.

• Its comprehensive nature makes it suitable for both personal and professional settings, especially where complex task tracking is required.

• The template is user-friendly, with guides and instructions making it accessible even for those new to using advanced features in Google Sheets.

Software Accountant’s Ultimate Task List Template is a top-tier choice for anyone looking for a detailed and highly functional task management tool in Google Sheets. Its extensive features and customization options make it a standout choice for managing a wide array of tasks effectively and efficiently.

The Simple Task List Checklist Templates

The Simple Task List Checklist Template in Google Sheets is a wonderfully streamlined and user-friendly option for those who prefer a no-nonsense approach to task management. True to its name, this template provides a basic yet effective checklist format, making it ideal for various task-tracking purposes.

Key Features of the Simple Task List Checklist Template:

• Task Listing: A straightforward column to list all your tasks, providing a clear and concise overview.

• Checkboxes for Completion: Next to each task is a checkbox, allowing you to mark off tasks as they are completed effortlessly.

• Due Date Column: Assign deadlines to tasks, helping you to manage your time effectively and meet your obligations on schedule.

• Notes Section: Offers space for additional details or comments about each task. This makes it helpful in providing extra context or specific instructions.

• Automatic Visual Updates: As tasks are checked off, the corresponding row automatically greys out, and the task name is struck through. This feature visually distinguishes completed tasks from those still pending, aiding in quick assessment and prioritisation.

Usability:

• The simplicity of the template makes it ideal for personal use, such as managing daily activities, household chores, or small projects.

• Its clean and uncluttered format is especially beneficial for those who prefer a straightforward, focused task-tracking approach.

• The template is highly customisable, allowing you to modify colours and add columns as needed, making it adaptable to evolving requirements.

The Simple Task List Checklist Template is a must-have for anyone seeking an uncomplicated and efficient way to manage tasks in Google Sheets. Its straightforward design and essential task-tracking features make it suitable for a wide range of users, from individuals managing personal tasks to those handling basic professional duties.

Automatic checklist/to-do list template

The Automatic Checklist / To-Do List Template in Google Sheets is a step up from simpler templates, offering an innovative way to manage and visualise your tasks. This template is tailored for those who appreciate automated features to enhance task management efficiency.

Key Features of the Automatic Checklist / To-Do List Template

• Task Entry and Tracking: Tasks are entered in Column B. This setup keeps your task list organised and easy to read.

• Completion Checkboxes: In Column A, checkboxes are provided. When you complete a task, you simply check the box.

• Automatic Grey-Out and Strikethrough: Upon marking a task as complete (checking the box), the template automatically greys out the entire row and applies a strikethrough to the task name. This visual change occurs on the left side of the sheet, providing a clear distinction between completed and pending tasks.

• Ordering System: Unique to this template is the ability to assign a number to each task. This feature is handy for prioritising tasks. You can sort tasks in the ‘Order’ column based on the numbers assigned, allowing you to rearrange tasks according to their priority or sequence.

• Automated Incomplete Task List: On the right side of the sheet, the template automatically generates a list of incomplete tasks. This dynamic feature helps track what is still pending, ensuring no task gets overlooked.

Usability:

• This template is ideal for users who need a more dynamic and automated approach to task management.

• It’s perfect for professional settings where task prioritisation and completion status are crucial, as well as for personal use where efficiency and order are key.

• The automated features, like the automatic generation of an incomplete task list and the visual cues for task completion, reduce manual effort and make task tracking more intuitive.

Simply put, the Automatic Checklist / To-Do List Template in Google Sheets is an advanced tool for anyone seeking a more automated, organised, and visually intuitive way to manage tasks. Its unique features and practicality make it an excellent choice for personal and professional task management.

Click the link below to access this template now.

The Multiple Checklist / To-Do List Template

The Multiple Checklist / To-Do List Template in Google Sheets is an innovative solution for those who need to manage several checklists simultaneously. Designed for versatility and convenience, this template allows you to efficiently track up to five different checklists on a single sheet, making it an exceptional tool for multi-faceted task management.

Key Features of the Multiple Checklist / To-Do List Template:

• Capacity for Multiple Checklists: Manage up to five checklists within one comprehensive sheet. This feature is particularly beneficial for those juggling various projects or categories of tasks.

• Task Name Entry: Each checklist allows for the entry of task names, providing a clear and organised view of all the tasks within each category.

• Integrated Checkboxes: Next to each task is a checkbox. When a task is completed, simply check the box to mark it off.

• Visual Feedback on Completion: As you check off tasks, the cells containing the task name and checkbox automatically turn grey. This visual cue is an effective way to instantly identify which tasks have been completed and which are still pending.

• Streamlined Organization: The template’s design focuses on ease of use and clarity, enabling you to navigate between checklists and tasks without confusion.

Usability:

• This template is ideal for users who need to oversee multiple areas of work or personal life, such as project managers, event planners, or anyone handling diverse sets of tasks.

• The ability to view and manage multiple checklists in one place saves time and enhances organisational efficiency.

• The simple yet effective design of the template ensures that it remains user-friendly, even when managing a large number of tasks.

Without mincing word, the Multiple Checklist / To-Do List Template in Google Sheets is a highly effective tool for anyone requiring a comprehensive and easy-to-use system to manage multiple tasks. Its ability to accommodate numerous checklists in a single sheet, along with its visual and organisational features, makes it a standout choice for personal and professional task management.

Click the link below to access the template now.

The Task List Template

The Task List Template in Google Sheets is specifically tailored for tracking routine or repetitive tasks, providing a highly organized and efficient way to manage recurring activities. This template is handy for those with tasks that need to be repeated regularly, such as daily or weekly routines.

Key Features of the Task List Template:

• Single List of Task Names: Centralize all your routine tasks in one list for easy reference and organization.

• Multiple Columns of Checkboxes: The template includes multiple columns of checkboxes corresponding to different repetitive tasks (e.g., days of the week) for each task.

• Visual Completion Indicators: As tasks are completed, and checkboxes are marked, the cells containing the checkboxes turn grey. This visual change allows users to identify which tasks have been completed and which are still pending.

• Ideal for Daily or Weekly Routines: This format is perfect for tracking tasks that recur on a daily or weekly basis, such as household chores, office routines, or personal habits.

Usability:

• The template is especially beneficial for individuals or teams who follow a consistent routine and need to track the completion of these tasks over time.

• It simplifies the process of managing repetitive tasks by providing a clear and concise framework.

• The visual cues provided by the changing colours of the checkboxes upon completion make it easy to assess the status of tasks at a glance.

The Task List Template is a brilliant template for anyone who needs to manage repetitive or routine tasks. Its structured layout and straightforward tracking features make it an ideal choice for personal use, workplace organisation, or any scenario where regular task tracking is essential.

Final Thoughts on Google Sheets Task List Templates

After reviewing several excellent Google Sheets task list templates, you likely have a good idea of the options available and which template works best for your needs.

The Google Sheets task list templates highlighted in this guide represent some of the most useful, customisable, and intuitive task list templates currently available. Whether you prefer a simple checklist format or more advanced features like multiple integrated checklists and automation, there is a Google Sheets template to suit your workflow.

Key takeaways include:

• Simple checklists are ideal for personal use or basic task-tracking

• Advanced templates with automation save time and effort

• Visual organisation cues like colouring help prioritise tasks.

• Integrations, reminders and analytics provide added functionality.

• Customisable templates allow tweaking as your needs change.

The best part about using Google Sheets for task management is that you can fully adapt any template to your liking over time. So don’t worry about finding the “perfect” template upfront – choose one that fits your current needs and enhance it with columns, formatting, colour coding, etc.

With the power of Google Sheets and the array of excellent templates featured here, getting organised has never been easier. Choose the template that most closely aligns with your task management style and needs and customise it to optimise your productivity.